OFFICE OF VITAL STATISTICS
Registration of Vital Records in Italy

The Office of Vital Statistics (Ufficio di Stato Civile) maintains records of important events (birth, marriage, divorce, death, etc.) of Italian citizens and their relatives who are residents of the states of Michigan, Ohio, Indiana, Kentucky or Tennessee. These residents are required to inform the Consulate of Italy in Detroit of such events.

Italian citizens are required to submit the following U.S. documentation of important events:

  • Certificate of Live Birth;
  • Marriage;
  • Death certificate.

All these documents, issued by U.S. authorities, are required whenever registering with the City Hall (Comune) where the head of the family (Capofamiglia) last resided.

 

RECOMMENDATIONS

Prior to submitting certificates, carefully check in particular: names, dates and places of birth. Indicate middle names only if they already appear in Italian registry records. In the event of an error, request that the issuing office make corrections prior to authenticating the certificate.

Births, marriages, or deaths occurring outside of Italy must be recorded in the last city or town of residence (Comune di ultima residenza) in order to be acknowledged. Approximately two months are needed for this process.

Verify with the Consulate that family records (births, marriages, divorces, deaths) are kept current.

 

1)   Such documents must always be obtained from the U.S. authorities in "long form" and must bear a "live" or "ink" signature where required. Following is a list of Vital Records Offices in the area of jurisdiction of this Consulate:

IN MICHIGAN:
Department of Community Health
3423 N. Martin Luther King Jr. Building
P.O. Box 30195
Lansing, MI. 48909
Tel. (517) 335-8666
Home page:http://www.michigan.gov/mdch

IN OHIO:
Ohio Department of Health
P.O. Box 15098
Columbus, OH. 43215-0098
Tel. (614) 466-2531
Home page: http://www.odh.state.oh.us/

IN INDIANA:
Vital Records
2 North Meridian Street
Indianapolis, IN. 46204
Tel. (317) 233-1325
Home page: http://www.state.in.us/isdh/
               

* Please note that the Secretary of State does not place Apostille on certificate issued by the City or theCounty.                                       

* Si informa che i certificati di stato civile devono essere rilasciati espressamente dalla Segreteria dello Stato e non dal Comune o Contea

IN KENTUCKY:
Vital Records
275 East Main
Frankfort, KY. 40621
Tel. (502) 564-4212
Home page: http://publichealth.state.ky.us/

IN TENNESSEE:
Office of Vital Records
Central Services Building, First Floor
421 5th Avenue North
Nashville, TN. 37247-0450
Tel. (615) 532-2679
Home page: http://www.state.tn.us/health/vr/

2)   Said documents must then be submitted to this Consulate bearing the APOSTILLE, issued by the Secretary of State of the state that has issued the certificate. The Apostille is an international method of authentication which renders a foreign document valid in Italy.

Following are the addresses of the appropriate Secretaries of State in our jurisdiction:

IN MICHIGAN:(richiesta per posta)
Michigan Dept. Secretary of State
Office of the Great Seal
7064 Crowner Blvd.
Lansing, MI. 48918-1750
Tel. (517) 373-2531
Home page: http://www.sos.state.mi.us/greatse/index.html
* please note that this Secretary of State does not place Apostilles on certificates issued over one year ago.

 SECRETARY OF STATE (In person)
3046 W. GRAND BLVD.suite L 650 (at corner of Cass)
DETROIT, MICHIGAN 48202
Tel. (517) 335-3094

IN OHIO:
Ohio Secretary of State
Election Division
180 East Broad Street, 15th Floor
Columbus, OH. 43215
Tel. (614) 466-2585
Home page: http://www.state.oh.us/sos/election_services.htm

IN INDIANA:
Indiana Secretary of State
201 State House
Indianapolis, IN. 46204
Tel. (317) 232-6531
Home page:http://www.state.in.us/sos/
                    

* Please note that the Secretary of State does not place Apostille on certificate issued by the City or theCounty.                                       

 * Si informa che i certificati di stato civile devono essere rilasciati espressamente dalla Segreteria dello Stato e non dal Comune o Contea

IN KENTUCKY:
Secretary of State
150 New Capitol Building
Frankfort, KY. 40601
Tel. (502) 564-7330
Home page: http://www.sos.state.ky.us/

IN TENNESSEE:
Secretary of State
Notary Division
312 Eight Avenue North
6th Floor - William R. Snodgrass Tower
Nashville, TN. 37243
Tel. (615) 741-3699
Home page: http://www.state.tn.us/sos/

For additional information you are encouraged to visit the US State Department's web site.

 

DIVORCES

In the case of divorce, the decision of the U.S. Court must be recorded in Italy.

The following have the right to register their divorce sentences in Italy through this Consulate:

  • italian citizens at the time of divorce;
  • italian citizens who are residents and registered with AIRE.

In order to register a divorce in Italy you are required to submit:

  1. a notarized copy of the divorce decree, issued by the Court that has passed judgment, along with the Apostille;
  2. italian translation of the divorce sentence;
  3. (Traslators List)Word           
  4. Affidavit

Said documents must be submitted to this Consulate, who will in turn legalize the translations (please contact us to obtain current fees) and transmit them to the appropriate City Hall in Italy.

 

MARRIAGE BANNS

The Consulate must publish the announcement of a marriage when either the bride or the groom is an Italian citizen, registered with AIRE, resides in the consular jurisdiction, and when the marriage takes place in Italy.

It is advisable to request publication several months in advance since the marriage announcement needs also to be published in Italy.

For information on the documents required, please contact the Office of Vital Statistics.